College Secretary

Job posted on Thursday, February 16th, 2017 at 1:28 pm
 

College Secretary

Job Title: College Secretary
Nationality: All
Closing Date: Until Filled
Job Reference: SEC-FJ
Department: College of Dentistry
Major / Specialization: University Diploma/ Bachelor Degree
Job Location: Fujairah Campus
Job Responsibilities:
  • Answer telephones, route calls, take messages, and provide general information; greet and direct visitors; answer routine inquiries; maintain log of inquiries as required.
  • Open and route incoming mail; distribute correspondence and other material to department staff/faculty.
  • Perform a variety of routine typing assignments as appropriate to the position;
  • May operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; type and mail form letters.
  • Copy and/or duplicate materials as requested; may oversee day-to-day operation of copy machine.
  • Establish, maintain, process, and/or updates files, records, and/or other documents.
  • May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
  • May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.
  • May order, stock, and distribute office supplies.
  • May run various routine errands, as required, for the unit/department.
  • Perform miscellaneous job-related duties as assigned.
Job Requirements: University Diploma/ Bachelor Degree with 2 to 3 years of experience related to the secretarial field.
Skills Required:
  • Ability to understand and follow specific instructions and procedures.
  • Ability to prepare and print routine correspondence, labels, and/or other basic written material.
  • Skill in the use of operating basic office equipment.
  • Record maintenance skills.
  • Receptionist skills.
  • Ability to maintain calendars and schedule appointments.
  • Word processing and/or data entry skills.
Note:
  • Only short listed candidates will be contacted.
  • Kindly mention the position & job reference in the subject field when applying.
 
 
 
 
 
 
 
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