QS & Contracts Administrator

Job posted on Friday, February 10th, 2017 at 8:56 pm

QS & Contracts Administrator


This position is responsible for preparing, reviewing and administering subcontracts during the various stages of the project. Formal qualifications in Civil Engineering, Construction and or a Legal Degree, with sound experience as a Contracts Administrator and Quantity Surveyor within the construction/ precast industry are essential. Must have the demonstrated ability to analyse and understand commercial conditions in all contracts, together with the ability to understand and interpret key elements of Fidic Standard conditions of Contracts and subcontracts. Communication skills both written and verbal, along with demonstrated negotiation and analytical skills are critical. The ability to remain productive while working independently is essential as is the ability to interface and be a crucial influence in the Project Team. The versatility to adapt to changing conditions and working environments is a fundamental element of the role. Previous demonstrated working experience in excel, word and Autocad is essential.

Claim Investigations / Special Projects

3.1 Investigate unpaid claims by client to establish responsibility based on contract provisions or onsite errors.

3.2 In conjunction with senior management determine and agree relevant course of action for unpaid claims, advising client as directed by Management Team.

3.3 Finalize claim / investigation and update information.

3.4 Investigate invoices for damage by others and establish whether HPBS is liable for the damages.

3.5 Provide response to invoices for damage and follow up and finalize claim. 3.6 Assist and work with Senior Management on special projects.

Contract administration duties

2.1 Prepare the summary matrix of contract clauses.

2.2 Prepare the contract templates based on the contract.

2.3 In conjunction with Projects Manager review contractual obligations and contract templates.

2.4 In conjunction with Projects Manager prepare and forward relevant notices within nominated timeframes.

2.5 Maintain and update NOD and EOT register

2.6 Notify client formally where issues/ special circumstances or breaches of contract have taken place.

2.7 Liaise with Finance Manager to ensure all relevant insurances are current and legal, i.e. workers compensation.

2.8 Prepare contracts, for suppliers and subcontractors, highlighting relevant issues specific to the job.

2.9 Notify clients formally if issues or special circumstances and or where breaches of contract take place.

2.10 Update and maintain contract register highlighting payment conditions.

Contract review duties

1.1 Review tender contract, and update checklist template.

1.2 Co-ordinate feedback session with Estimator and Commercial Manager regarding key legal contract ramifications & issues concerning company.

1.3 As necessary liaise with Company Lawyer and Finance Manager, for clarification and direction about legal aspects and liabilities.

1.4 As necessary prepare correspondence requesting Client to provide amendments to the original contract.

1.5 Liaise with Client, Estimator and Commercial Manager for obtaining agreement and contract sign off.

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